Tip of the day: At some point, you have probably worked on a text and created a duplicate to save its current state. For this purpose, #DEVONthink offers document versioning. This is a backup mechanism that automatically creates versions of your document when you make edits. Here is a quick introduction to this useful feature. #backups #notetaking #pkm #productivity #safety #tipoftheday https://www.devontechnologies.com/blog/20250603-versioning-in-devonthink

Tip of the day: When you create a #DEVONthink database, you need to save it to a specific location. In principle, there are many options here. Some are good, some others rather not. Here are the advocated options and things you need to know. #cloud #macos #pkm #productivity #safety #sync #tipoftheday https://www.devontechnologies.com/blog/20230912-where-store-databases

Tip of the day: If you are using Instapaper for gathering resources in an online archive, there isn’t a built-in #RSS feed available. If you’d like to have a feed adding these articles to your #DEVONthink database, here is a simple way to accomplish this. #pkm #productivity #tipoftheday #workflow https://www.devontechnologies.com/blog/20230718-instapaper-rss

Tip of the day: In #DEVONthink and #DEVONthinkToGo, you’ll see fields for a username and password in the properties of a database. These are the database credentials. While it looks like they would lock a database from access, they don’t. Here is, what they are actually for. #collaboration #pkm #productivity #safety #sync #tipoftheday https://www.devontechnologies.com/blog/20240130-database-credentials

Tip of the day: Scanning documents is a much needed function for many people, but you might not have a scanner available. If you have an iPhone or iPad connected to the same Apple Account as your Mac, you can use it to scan directly into #DEVONthink’s Global Inbox. We show you how. #ios #paperless #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20240716-iphone-ipad-mac-scanner

Tip of the day: Whether due to a physical infirmity or just a product of getting older, viewing things on screen can become more difficult. Changing the interface isn’t something that’s simply done and everyone has their own level of correction needed. Here are a few ways to make things a bit easier on your eyes. #accessibility #devonthink #devonthinktogo #ios #macos #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20230411-reduced-vision

Tip of the day: If you’ve started using generative AI features in #DEVONthink, you’ve probably noticed that the results vary. Crafting a good prompt can make the difference between a helpful and a vague or off-topic response. Here’s how you can create effective, but still reasonable, AI prompts. #artificialintelligence #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20251118-good-ai-prompt

In den letzten Tagen habe ich außerdem etliche Migrationsskripte entwickelt, die eine #DEVONthink -Datenbank nach #TagSpaces migrieren, inkl. Übernahme der Schlagworte, Labels und Custom Metadata. Ein erster Test mit meiner Notizen-Datenbank war erfolgreich. Ich werde mich jetzt von Datenbank zu Datenbank migrieren. Der erste Umzug wird aber meine Fahrradrouten-Datenbank werden, weil die am meisten Spaß machen dürfte, mit den unterschiedlichen Ansichten von TagSpaces 😃. #MacToLinux

DEVONthink and DEVONthink To Go do not automatically sync by default because we believe that you should decide for yourself whether and what you want to sync. Here are things to consider when setting up the sync. #devonthink #devonthinktogo #sync https://www.devontechnologies.com/blog/20260310-sync-checklist-devonthink

Tip of the day: If an application has translated its interface into another language, you can choose the language in which it is used. #DEVONthink is, e.g., available in English, French, and German. Here is, how you can easily change an app’s language on the Mac. #localization #macos #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20231121-change-app-language

DEVONthink To Go 4.0.6 is available. The maintenance update improves the search syntax and custom metadata handling, and updates support for many AI models. It also fixes issues with favorites, PDFs, the Summary popover, smart groups, syncing, and licensing, while making the app generally more stable and less prone to freezes. #devonthinktogo #devonthink #update #ai #artificialintelligence https://www.devontechnologies.com/apps/devonthinktogo

Tip of the day: When it comes to #PDF documents, what you see and what is actually there can be two different things. Just because you can read words in the document doesn’t mean it is searchable. Or perhaps you have a searchable #PDF but it’s still not found in a search in #DEVONthink. Here are a few ways to deal with such #PDFs. #macos #paperless #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20230418-pdf-searchable

Tip of the day: When it comes to #PDF documents, what you see and what is actually there can be two different things. Just because you can read words in the document doesn’t mean it is searchable. Or perhaps you have a searchable #PDF but it’s still not found in a search in #DEVONthink. Here are a few ways to deal with such #PDFs. #macos #paperless #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20230418-pdf-searchable

Tip of the day: Smart rules are a powerful automation tool in #DEVONthink, allowing the application to act on matching documents. Used wisely, they can be great allies in the quest to organize your databases. Maybe you want to share a specific rule with someone or install it on another Mac? Here’s how you can easily share smart rules. #automation #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20230321-share-smart-rules

Tip of the day: If you have a need to watermark or put identifying information on #PDFs or images, the Pro and Server editions of #DEVONthink can do this for you. It’s called imprinting and we show you how you set up and use it. #paperless #pdf #pkm #productivity #tipoftheday #workflow https://www.devontechnologies.com/blog/202040709-imprint-documents

Today's maintenance release of DEVONthink for Mac, version 4.2.2, lets you create powerful AI-driven searches and add tags more reliably via scripting. If you are using JavaScript for your automations, you can now use JS files. In AI, Gemini and Nano Banana get updates, and Claude 3 Haiku retires. We also have a few fixes, including better handling of OPML email attachments. #devonthink #update #ai #gemini #nanobanana #javascript #jxa https://www.devontechnologies.com/apps/devonthink

Tip of the day: If you look at the File > Database Properties for a #DEVONthink database, the size of the content is shown, summed with all documents, including indexed ones. But when you look at the database file in the Finder, you’ll see the size doesn’t match. Let’s clear this up. #backups #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20250722-understanding-database-sizes

Tip of the day: Thinking about making your automations in #DEVONthink more dynamic using variable values? Combine smart rules or batch processing with metadata you’ve defined yourself. We show you an example how this could work. #automation #pkm #productivity #tipoftheday #workflow https://www.devontechnologies.com/blog/20241105-devonthink-custom-metadata-automation

If you want to take notes about a document in your DEVONthink database, there is a feature for exactly that: the annotation. This is a specialized note document attached to another document. Here is how to create and use them. #devonthink #ai #notetaking #research https://www.devontechnologies.com/blog/20260303-annotations-devonthink

Tip of the day: There are several reasons to make a copy of a document, e.g., for safety, or because the document could actually belong in multiple locations in your databases. #DEVONthink and #DEVONthinkToGo support two types of copies: duplicates and replicants. Here’s what they are and how to make them. #paperless #pkm #productivity #tipoftheday https://www.devontechnologies.com/blog/20230524-duplicates-replicants